Files signed via Penneo have certain characteristics and embedded technical evidence that makes sure that you can prove who signed which document and when it happened.
When documents becomes digital, it may seem easier to try to counterfeit them. Therefore, it is important to see and/or validate the originality of the digital file.
In the analogue world, you can also replace page 2 in an agreement, which is why all parties normally have a copy of the agreement as a security.
Documents signed via Penneo
When sending Penneo documents, the digital file is secured, and has some distinctive features that show if the file is an original.
Remember: It is always the digital version of the file that is your final proof of the signatures. Therefore, if you print the agreement on paper, we recommend that you always save the digital copy a secure place as well.
This is how to tell if the document is valid.
When a documents is sent through Penneo, it is immediatly locked and can't be changed. The most important feature of the document is the certificate, which has to be intact to make sure that it is the original document.
When you open a document in a PDF reader, a seal of the document will appear. This seal makes sure that Penneo can be identified as issuer of the certificate, and that Penneo vouches for the probative value.
In Adobe Reader the seal appears like a blue bar in the top. In other PDF readers, it can look different.
If the document is valid, it looks like this:
If the document is not valid, it looks like this:
Other characteristics and technical evidence
- The documents are supplied with a unique document key. It is found on all pages on the right side margin.
- The documents are supplied with a signature page, which is the last page of the document.
The signature page is readable and printable, and it contains informations about the individuals that have signed the document.
- A cryptographic signature is embedded in the PDF file. This is the technical evidence, that can be validated in case of disagreement regarding the validity of the signature. In Adobe Reader, the technical evidence is found in the left tab under the paper clip icon. In other PDF readers, it might look different.
In order to confirm the validity of the documents, you can run them through our validator.
You can find Penneo's validator here.